Prior to this appointment, the Accommodation Specialist will have reviewed your documentation and be aware of the functional limitations and recommended accommodations contained in the documentation.

During the appointment, the Accommodation Specialist will discuss with you any prior accommodations you may have had (either at the high school level or another university), as well as areas in which you feel you have difficulty. We understand that not all students requesting accommodations at Auburn have had prior experience with a disability diagnosis or accommodations. Therefore, we would like to take the time to explain the role of both our office and accommodations in your academic career. We will also pose a combination of open-ended and closed-ended questions—generated based on your documentation—to gather information regarding disability-related struggles that you may not be aware exist.

As the conversation progresses further into your individual needs, we will take a collaborative approach to determining the most suitable set of accommodations for your current needs. This collaboration will always involve both you and the specialist but may also include in-house technology specialists and respective faculty. Our in-house technology specialists can provide their expertise on what technology might be a valuable accommodation for you. Faculty can often provide input on the structure and requirements of a course, which in turn will aid the specialist and you in determining the best accommodations.

Together, the Accommodation Specialist and you will explore the accommodations found to be reasonable for your current functional limitations. Each accommodation will be explained to you with care taken to highlight the benefits it can bring to your educational experience. If after much discussion you decide a particular accommodation is not needed, you will have the right to refuse the accommodation at that time. However, upon your request, it can be added later.

After all accommodations have been agreed upon, the Accommodation Specialist will go over 

Remember, Accommodation Specialists are available to meet with you to discuss any accommodation concerns that you may encounter during your career at Auburn University. Walk-in appointments are available Monday through Friday from 10:00 a.m. to 2:00 p.m.

Appointments can be scheduled by calling 

The Office of Accessibility is available to help with technology-related questions or problems that impact students or employees with a disability. You can call, email, or just drop by 1228 Haley. Staff are available to discuss assistive technologies, accessible instructional materials, captioning, braille, web accessibility, and good design principles to improve accessibility.

The AU Office of Accessibility provides services that can help you with the accessibility of your websites, videos, and other technologies. Services include:

For accommodations related to typical pregnancy concerns, your college’s Associate Dean of Academic Affairs is the first step. If you feel you need further assistance, please contact Kelley Taylor, Auburn University’s Title IX Coordinator, at 

If you are experiencing complications, have been diagnosed with a condition/disability as a result of your pregnancy, or are experiencing exacerbated symptoms of a pre-existing condition, please follow our 

 for more information on students with disabilities preparing for post-secondary education.

MEETING TO ESTABLISH ACCOMMODATIONS\nPrior to this appointment, the Accommodation Specialist will have reviewed your documentation and be aware of the functional limitations and recommended accommodations contained in the documentation.\nDuring the appointment, the Accommodation Specialist will discuss with you any prior accommodations you may have had (either at the high school level or another university), as well as areas in which you feel you have difficulty. We understand that not all students requesting accommodations at Auburn have had prior experience with a disability diagnosis or accommodations. Therefore, we would like to take the time to explain the role of both our office and accommodations in your academic career. We will also pose a combination of open-ended and closed-ended questions—generated based on your documentation—to gather information regarding disability-related struggles that you may not be aware exist.\nAs the conversation progresses further into your individual needs, we will take a collaborative approach to determining the most suitable set of accommodations for your current needs. This collaboration will always involve both you and the specialist but may also include in-house technology specialists and respective faculty. Our in-house technology specialists can provide their expertise on what technology might be a valuable accommodation for you. Faculty can often provide input on the structure and requirements of a course, which in turn will aid the specialist and you in determining the best accommodations.\nTogether, the Accommodation Specialist and you will explore the accommodations found to be reasonable for your current functional limitations. Each accommodation will be explained to you with care taken to highlight the benefits it can bring to your educational experience. If after much discussion you decide a particular accommodation is not needed, you will have the right to refuse the accommodation at that time. However, upon your request, it can be added later.\nAfter all accommodations have been agreed upon, the Accommodation Specialist will go over \nhow to submit your accommodations\n to your professors.\nRemember, Accommodation Specialists are available to meet with you to discuss any accommodation concerns that you may encounter during your career at Auburn University. Walk-in appointments are available Monday through Friday from 10:00 a.m. to 2:00 p.m.\nAppointments can be scheduled by calling \n334-844-2096\n.\n\nTECHNOLOGY HELP\nThe Office of Accessibility is available to help with technology-related questions or problems that impact students or employees with a disability. You can call, email, or just drop by 1228 Haley. Staff are available to discuss assistive technologies, accessible instructional materials, captioning, braille, web accessibility, and good design principles to improve accessibility.\nThe AU Office of Accessibility provides services that can help you with the accessibility of your websites, videos, and other technologies. Services include:\nEvaluate websites for accessibility\nTest technology products as they’re being considered for procurement\nProvide presentations and customized training on Universal Design for Learning and Creating accessible pages on Canvas.\nProvide training on creating accessible instructional materials.\nProvide assistance with creating accessible Word, PowerPoint, and PDF documents.\nAssist with captioning videos.\nBraille instructional materials.\nProvide demonstrations of assistive technology and software.\nCreating and supporting online resources to promote the development, procurement, and use of accessible technology campus-wide.\n\nPREGNANCY ACCOMMODATIONS\nFor accommodations related to typical pregnancy concerns, your college’s Associate Dean of Academic Affairs is the first step. If you feel you need further assistance, please contact Kelley Taylor, Auburn University’s Title IX Coordinator, at \n334-844-4794\n or \ntaylokg@auburn.edu\n.\nIf you are experiencing complications, have been diagnosed with a condition/disability as a result of your pregnancy, or are experiencing exacerbated symptoms of a pre-existing condition, please follow our \nsteps to receive accommodations\n.\n\nKNOW YOUR RIGHTS AND RESPONSIBILITIES\nPlease visit the \nU.S. Department of Education’s website\n for more information on students with disabilities preparing for post-secondary education.

Getting Started

Textbooks and Materials in Accessible Formats

Accessible (alternate) Formats are core print or digital materials that are created or converted with universal design principles in mind which makes them more usable across a wider spectrum of user needs. 

These materials include, but are not limited to:

After meeting with an accommodation specialist, if you are approved for the e-text accommodation, you will be eligible to access and download the text to speech software, ClaroRead Pro, which we provide for students with the accommodation. 

There are many other free e-text readers available online, if you would like to try one out, NaturalReader 

Request Accessible textbooks or Additional Required Course Materials:

To request materials in large print or braille, please email our main office 

. Please provide adequate details for the materials needed and our office will be in touch.

 offer membership to their services. You are encouraged to obtain a membership from each agency. Please visit the websites of Learning Ally and Bookshare for more information on becoming a member. Both services could be valuable tools to use before and after graduation from Auburn University.

The Office of Accessibility provides interpreting and CART services for deaf/hard of hearing students registered with the office, as well as for visitors to campus who need the service. Sign language interpreting and CART services are available for all academic classes/meetings and university-related activities. Early notification is very important.

Students Requesting Interpreting or CART Services for a University-Related Event

Students may request interpreting or CART services for university-related events such as concerts, speakers, programs, etc.

Visitors Requesting Interpreting or CART Services for a University Event or On-Campus Meeting

Please contact the Office of Accessibility at 

Certain functional limitations may help you to qualify for priority registration at Auburn University. The purpose of priority registration is to ensure that you have equal access to academic courses. Priority registration will be provided as an accommodation on a case-by-case basis.

Those receiving priority registration may include:

How would note-taking as an accommodation be beneficial to me? When a disability impacts a major life activity, such as learning, it can often inhibit your ability to take adequate notes while also attending to:

To provide equality in these areas, we also offer note-taking assistance as an accommodation.

If note-taking assistance is one of your accommodations, you should schedule an appointment with your instructor after electronically submitting your accommodations to him or her. Typically, your instructor will arrange for a note-taker by asking for a volunteer. During your initial meeting with your instructor, you should discuss whether you want the note-taker to know your identity. If you choose to self-disclose, you and the note-taker can arrange when and how you would like to receive a copy of your notes. If you choose to remain anonymous, you should work with your instructor to determine a process for receiving the notes. If you are not receiving notes or no one volunteers, collaborate with your instructor to resolve this issue. Contact a disability specialist immediately if nothing is resolved.

After receiving your notes, meet with your instructor during the office to discuss the quality of your notes. Instructors are more than willing to ensure you have a quality set of notes. If your instructor feels the notes are inadequate, he or she will work to find you a new note-taker or help fill in the gaps.

If you are not currently receiving this accommodation and you feel this accommodation may help, please schedule an appointment with a disability specialist to discuss your options.

Students wishing to independently navigate the learning environment without the need for a fellow student to serve as a note-taker may wish to use the 

 for more information on acquiring and using this technology in the classroom.

In addition to the Attendance Accommodation Policy agreement in AIM, you now have access to an 

 form. The purpose of the agreement is to assist students and faculty in defining precise attendance guidelines for the course. We encourage you to complete this form with your instructor during your accommodation meeting. You can find a link to this form in your AIM Student Portal in the My Accommodations box. Once submitted, copies of the form will be distributed to the student, faculty, and OA. 

Textbooks and Materials in Accessible Formats\nAccessible (alternate) Formats are core print or digital materials that are created or converted with universal design principles in mind which makes them more usable across a wider spectrum of user needs. \nThese materials include, but are not limited to:\nDigital materials printed for students who cannot use electronic materials\nLarge print for students with low vision\nDocuments containing text, images, tables, STEM content (Science, Technology, Engineering, Math) that can be read aloud, and navigated, by a computer using screen reader technology\nDocuments containing text, images, tables, STEM content (Science, Technology, Engineering, Math) that can be read aloud by text-to-speech tools\nContracted or uncontracted Braille\nNemeth Braille (math braille)\nTactile graphics\n\nCopyright Statement\n\nE-Text Reader Software\nAfter meeting with an accommodation specialist, if you are approved for the e-text accommodation, you will be eligible to access and download the text to speech software, ClaroRead Pro, which we provide for students with the accommodation. \nRefer to these instructions: \nCIDI Login and ClaroRead Installation Instructions\n\nThere are many other free e-text readers available online, if you would like to try one out, NaturalReader \nhttps://www.naturalreaders.com/\n is a great option.\nBefore Requesting Accessible Textbooks:\nSearch for a digital version of your textbook(s) and opt to purchase those when possible, over a physical book.\nIf you are a member of \nLearning Ally\n (audio books) and/or \nBookshare\n, search their libraries for accessible copies available. \nRequest Accessible textbooks or Additional Required Course Materials:\nFor a first-time requests only, have met with your Accommodation Specialist and have alternate formats as an approved accommodation.\nRequest your textbooks in an alternate format through your AIM portal. Instructions are available here: \nHow to Request E-Text and Additional Materials in AIM\n\nProvide proof of purchase to the Office of Accessibility for each book requested as E-Text. This can be shown at the reception desk in 1228 Haley, emailed to your Accommodation Specialist, emailed to Clay Yarbrough \nrcy0001@auburn.edu\n, or uploaded through the AIM portal. Instructions are available here: \nHow to Upload Book Receipts in AIM\n \n\nAny questions about the process can be directed to Clay Yarbrough via email at \nrcy0001@auburn.edu\n.
\nRequest Large Print or Braille:\nTo request materials in large print or braille, please email our main office \naccessibility@auburn.edu\n or Clay Yarbrough \nrcy0001@auburn.edu\n. Please provide adequate details for the materials needed and our office will be in touch.\nOther Sources for Accessible Books\n\nLearning Ally\n and \nBookshare\n offer membership to their services. You are encouraged to obtain a membership from each agency. Please visit the websites of Learning Ally and Bookshare for more information on becoming a member. Both services could be valuable tools to use before and after graduation from Auburn University.\n\nHow to Schedule Extended Time on Exams\n\nPlease refer to this page for how to schedule extended time on exams.\n\n\nHow to Request Interpreting and CART\nThe Office of Accessibility provides interpreting and CART services for deaf/hard of hearing students registered with the office, as well as for visitors to campus who need the service. Sign language interpreting and CART services are available for all academic classes/meetings and university-related activities. Early notification is very important.\nRegister with the Office of Accessibility upon acceptance into Auburn University.\nIndicate interpreting or CART services needed when establishing appropriate accommodations.\nUpon registering for classes, please contact the Accommodation Specialist assigned to your college with a list of the classes in which interpreting, or CART is needed.\nReport any change in schedule to the Office of Accessibility as soon as changes occur.\nAbsences: If a student is absent from a class two (2) consecutive times without notifying the Office of Accessibility, a meeting will be needed with the Accommodation Specialist assigned to the student's college to discuss the situation. The Office of Accessibility understands that it is the right of any student to miss class. However, prior notification is needed so interpreter and CART services/resources are not wasted.\nIf a student is late to a class, they must notify the Office of Accessibility so the interpreter or captionist will not leave, as outlined below. In the event prior notification has not been given, the interpreter will wait outside of class for Ten (10) minutes for a 50-minute class. Fifteen (15) minutes for a 1 hour and 15-minute class. Twenty minutes for a 2-hour class.\nDiscuss any interpreting problems with the interpreter. If additional assistance is needed to resolve a problem, make an appointment with your Accommodation Specialist.\nDiscuss any CART problems with the captionist. If additional assistance is needed to resolve a problem, email Clay Yarbrough (\nrcy0001@auburn.edu\n) with details for what course(s) you are encountering problems with captioning in. \nFor academic meetings with advisors, professors, etc., requests for interpreter services need to be made as early as possible, no later than five (5) business days in advance of the meeting.\n\nStudents Requesting Interpreting or CART Services for a University-Related Event\nStudents may request interpreting or CART services for university-related events such as concerts, speakers, programs, etc.\nEmail \naccessibility@auburn.edu\n with the following information:\nName, date(s) and time(s) of program/event\nName/email address/phone number of the coordinator for the event\nLocation of event\nDescription of the program/event\nIs the request for interpreting or CART?\n\nVisitors Requesting Interpreting or CART Services for a University Event or On-Campus Meeting\nPlease contact the Office of Accessibility at \n334-844-2096\n. We will be happy to work with you.\n\nPriority Registration\nCertain functional limitations may help you to qualify for priority registration at Auburn University. The purpose of priority registration is to ensure that you have equal access to academic courses. Priority registration will be provided as an accommodation on a case-by-case basis.\nThose receiving priority registration may include:\nStudents with mobility (paraplegia, quadriplegia, cerebral palsy, etc.) or health (multiple sclerosis, rheumatoid arthritis, etc.) impairments that adversely impact their ability to travel from class to class in a timely fashion.\nStudents who need to frequently arrange for on and off-campus service providers (personal care assistants, accessible transportation, etc.).\nStudents who cannot attend classes during certain parts of the day due to documented medical needs (chemotherapy, renal dialysis, etc.).\nStudents who use services requiring significant planning on the Office of Accessibility's part to arrange (Interpreting, Remote Captioning, etc.).\n\nAssistance with Note Taking\nHow would note-taking as an accommodation be beneficial to me? When a disability impacts a major life activity, such as learning, it can often inhibit your ability to take adequate notes while also attending to:\nLectures\nClassroom Discussions\nPresentations\nTo provide equality in these areas, we also offer note-taking assistance as an accommodation.\n\nNote Taking as an Accommodation\nIf note-taking assistance is one of your accommodations, you should schedule an appointment with your instructor after electronically submitting your accommodations to him or her. Typically, your instructor will arrange for a note-taker by asking for a volunteer. During your initial meeting with your instructor, you should discuss whether you want the note-taker to know your identity. If you choose to self-disclose, you and the note-taker can arrange when and how you would like to receive a copy of your notes. If you choose to remain anonymous, you should work with your instructor to determine a process for receiving the notes. If you are not receiving notes or no one volunteers, collaborate with your instructor to resolve this issue. Contact a disability specialist immediately if nothing is resolved.\nAfter receiving your notes, meet with your instructor during the office to discuss the quality of your notes. Instructors are more than willing to ensure you have a quality set of notes. If your instructor feels the notes are inadequate, he or she will work to find you a new note-taker or help fill in the gaps.\nIf you are not currently receiving this accommodation and you feel this accommodation may help, please schedule an appointment with a disability specialist to discuss your options.\nStudents wishing to independently navigate the learning environment without the need for a fellow student to serve as a note-taker may wish to use the \nLivescribe Pen\n. Please visit \nLivescribe Pen\n for more information on acquiring and using this technology in the classroom.\nAgreement with Instructor Form\nIn addition to the Attendance Accommodation Policy agreement in AIM, you now have access to an \n“Agreement with Instructor”\n form. The purpose of the agreement is to assist students and faculty in defining precise attendance guidelines for the course. We encourage you to complete this form with your instructor during your accommodation meeting. You can find a link to this form in your AIM Student Portal in the My Accommodations box. Once submitted, copies of the form will be distributed to the student, faculty, and OA. \n\n\n

ACADEMIC ACCOMMODATIONS

If you have a permanent/temporary placard or license plate issued by a state:

If you have a temporary condition (six months or less) and need closer parking but do not have a state-issued placard:

**Students already registered with OA can contact their Accommodation Specialist through the AIM Student Portal for assistance.**

Parking privileges must be renewed yearly through Parking Services. The Office of Accessibility need not be contacted yearly unless your placard has been updated. If this is the case, please submit a copy of your most recent tag receipt.

 to view the accessible parking on campus. You will need to click the "Placemark" button located in the upper left corner of the map and then select parking under the title "Accessibility Placemarks". If you should find that the location of the accessible parking is displayed incorrectly, please contact the Office of Accessibility at 

You are encouraged to use Tiger Transit as your transportation to and from campus, as well as to move about campus.  During the fall and spring semesters, lines are in operation Monday – Friday, from 7:00 a.m. – 8:00 p.m. Two lines, the Health Sciences Sector, and the South Quad-Fine Arts, stop operating at 6 p.m.  Services provided by Tiger Transit are unavailable during the weekends, semester breaks, and during Auburn University holidays and closure periods.

In order to have any accessibility issues addressed that occur during a ride, please contact Tiger Transit at 

mailto:tigertransit@auburn.edu

For complete Tiger Transit information, please visit their website: 

Original URL:
https://www.auburn.edu/administration/transit/index.php

Click to follow link.

jAUnt Services is an appointment-based courtesy service that provides golf cart transportation to Auburn University students, faculty, and staff with a medical condition that makes traveling within the central part of campus difficult.

As services provided by jAUnt are approved or denied through the Office of Accessibility, qualifying documentation must be submitted to the Office of Accessibility prior to scheduling appointments. All medical documentation, along with any mobility aid information (wheelchair, scooter, walker, personal attendant, etc.), should be sent to Barclay Bentley at 

mailto:bentlbj@auburn.edu

Once documentation has been reviewed, the applicant will receive a notification via email from the Office of Accessibility.

If an applicant has been approved to be provided transportation, the jAUnt Services office will follow up with the approved rider via email with additional information and the form that must be completed and returned by 3 p.m the business day prior to when services are needed.

jAUnt is a courtesy service and is not a part of any accommodations.

jAUnt is in operation Monday - Friday when classes are in session, with the first appointment of the day scheduled to take place at 7:40 a.m. and the final appointment of the day scheduled to take place at 4:50 p.m.

Services provided by jAUnt are not available during the weekends, semester breaks, and during Auburn University holidays and closure periods.

Lee-Russell Public Transit (LRPT) Dial-A-Ride

Dial-A-Ride is the demand response service offered by Lee-Russell Public Transit (LRPT). This service is provided on a first-come, first-served, space-available basis. The number of trips available each day will be based on designated time slots. It is open to the public who live in Lee and Russell Counties. LRPT provides curb-to-curb service only. The LRPT provides accessible transportation. The driver can assist the passenger into the vehicle from the curb if needed.

. Follow the prompts to schedule or cancel a ride. Auburn University students ride for no fee when you show the transit driver their Auburn University ID. Service hours are from. 

. The last pick-up is at 5:30 p.m. For more information and scheduling options, visit the 

To park in the accessible parking spaces on campus, all vehicles must be registered with 

. All visitors with a disability placard still need a parking permit to park on campus. Visitors should visit Parking Services' 

 page for information on receiving a parking permit

Faculty, staff, and students should visit the 

 offers a safe ride from any on-campus location to any on-campus location from 6 p.m. to 7 a.m. seven days a week while classes are in session, except during home football game evenings and official Auburn University holidays. To request service, call 

. If an accessible van is needed, please inform dispatch when requesting the service.

Assistance with Parking\nIf you have a permanent/temporary placard or license plate issued by a state:\nComplete a New Student Application here:\nhttps://bachelor.accessiblelearning.com/s-Auburn/\n\nAfter the application is submitted, a secure link will be provided with the option to upload an image of your placard or license plate.\nThe image should clearly show the expiration date and registration number\nIn lieu of uploading images, students can bring physical copies of their placard registration to 1228 Haley Center.\nOnce the Office of Accessibility receives your application and placard information, we will notify Parking Services and email you regarding the next steps.\nIf you have a temporary condition (six months or less) and need closer parking but do not have a state-issued placard:\nComplete a New Student Application: \nhttps://bachelor.accessiblelearning.com/s-Auburn/\n\nAfter the application is submitted, a secure link will be provided with the option to \nupload supporting medical documentation of the need for closer parking\n.\nOnce your application and documentation are reviewed, an Accommodation Specialist will contact you about an appointment.\n**Students already registered with OA can contact their Accommodation Specialist through the AIM Student Portal for assistance.**\n\nRenewing Parking\nParking privileges must be renewed yearly through Parking Services. The Office of Accessibility need not be contacted yearly unless your placard has been updated. If this is the case, please submit a copy of your most recent tag receipt.\n\nLocate Accessible Parking on Campus\nVisit the \ncampus map\n to view the accessible parking on campus. You will need to click the "Placemark" button located in the upper left corner of the map and then select parking under the title "Accessibility Placemarks". If you should find that the location of the accessible parking is displayed incorrectly, please contact the Office of Accessibility at \n334-844-2096\n.\n\nTRANSPORTATION AVAILABLE\n\nTiger Transit\nYou are encouraged to use Tiger Transit as your transportation to and from campus, as well as to move about campus.  During the fall and spring semesters, lines are in operation Monday – Friday, from 7:00 a.m. – 8:00 p.m. Two lines, the Health Sciences Sector, and the South Quad-Fine Arts, stop operating at 6 p.m.  Services provided by Tiger Transit are unavailable during the weekends, semester breaks, and during Auburn University holidays and closure periods.\nIn order to have any accessibility issues addressed that occur during a ride, please contact Tiger Transit at \ntigertransit@auburn.edu\n.\nFor complete Tiger Transit information, please visit their website: \nhttps://www.auburn.edu/administration/transit/index.php\n. \n\njAUnt Golf Cart Door-to-Door Assistance\njAUnt Services is an appointment-based courtesy service that provides golf cart transportation to Auburn University students, faculty, and staff with a medical condition that makes traveling within the central part of campus difficult.\nAs services provided by jAUnt are approved or denied through the Office of Accessibility, qualifying documentation must be submitted to the Office of Accessibility prior to scheduling appointments. All medical documentation, along with any mobility aid information (wheelchair, scooter, walker, personal attendant, etc.), should be sent to Barclay Bentley at \nbentlbj@auburn.edu\n.\nOnce documentation has been reviewed, the applicant will receive a notification via email from the Office of Accessibility.\nIf an applicant has been approved to be provided transportation, the jAUnt Services office will follow up with the approved rider via email with additional information and the form that must be completed and returned by 3 p.m the business day prior to when services are needed.\njAUnt is a courtesy service and is not a part of any accommodations.\njAUnt is in operation Monday - Friday when classes are in session, with the first appointment of the day scheduled to take place at 7:40 a.m. and the final appointment of the day scheduled to take place at 4:50 p.m.\nServices provided by jAUnt are not available during the weekends, semester breaks, and during Auburn University holidays and closure periods.\n\nLee-Russell Public Transit (LRPT) Dial-A-Ride\nDial-A-Ride is the demand response service offered by Lee-Russell Public Transit (LRPT). This service is provided on a first-come, first-served, space-available basis. The number of trips available each day will be based on designated time slots. It is open to the public who live in Lee and Russell Counties. LRPT provides curb-to-curb service only. The LRPT provides accessible transportation. The driver can assist the passenger into the vehicle from the curb if needed.\nPassengers may schedule a trip \nMonday through Friday\n between the hours of \n8:00 A.M -2:00 P.M CT\n. If you need a ride, call LRPT at \n334-749-9092\n or \n877-743-3739\n. Follow the prompts to schedule or cancel a ride. Auburn University students ride for no fee when you show the transit driver their Auburn University ID. Service hours are from. \n6:00 AM –6:00 PM CT\n. The last pick-up is at 5:30 p.m. For more information and scheduling options, visit the \nLee-Russel Public Transit website\n.\n\nAccessible Parking\nTo park in the accessible parking spaces on campus, all vehicles must be registered with \nAuburn University Parking Services\n. All visitors with a disability placard still need a parking permit to park on campus. Visitors should visit Parking Services' \nCampus Guest and Vendors Parking\n page for information on receiving a parking permit\nFaculty, staff, and students should visit the \nParking Services Accessibility\n page and the \nOffice of Accessibility parking\n page for more information.\n\nNight Time Security Shuttle\n\nDepartment of Campus Safety & Security\n offers a safe ride from any on-campus location to any on-campus location from 6 p.m. to 7 a.m. seven days a week while classes are in session, except during home football game evenings and official Auburn University holidays. To request service, call \n(334) 844-7400\n. If an accessible van is needed, please inform dispatch when requesting the service.

Parking and Transportation

To begin the process of requesting housing accommodation, please 

 and provide supporting documentation. If you have questions, please contact the Office of Accessibility at 

 for more information. Due to the high demand for on-campus housing, students are encouraged to submit housing accommodation requests as early as possible.

Students with extreme dietary restrictions due to severe food allergies or other medical conditions are encouraged to 

. Please note all requests must be submitted by the 10th day of class.

Students who qualify for Medical Reductions may receive a refund of unused 

 at the end of the semester (meals are not refundable).

**All first-time, first-year freshmen are enrolled in the default Orange Meal Plan, which includes 

5 weekly meals and $450 dining dollars at a cost of $1470.00 per semester

, regardless of where they live. Please note that meals reset early each Sunday morning, and any unused meals do not carry over to the next week.

If a first-time, first-year freshman qualifies for a Reduction, they may receive a refund of any unused dining dollars at the end of the semester. Students in the default Orange plan may receive up to $450 refunded to their eBill account at the end of each semester. Meals are not refundable.

**All sophomores and above who live on campus and have completed at least one year at Auburn are enrolled in the default Blue Meal Plan, which includes 

50 meals per semester and $425 dining dollars at a cost of $989.00 per semester

. The meals may be used as desired, but they expire at the end of the semester.

If a sophomore or above who lives on campus qualifies for a Reduction, any unused dining dollars will be refunded to their eBill at the end of the semester. Meals are not refundable.

**All sophomores and above who live off-campus participate in the default White Meal Plan which includes 

. There is no reduction for this plan; however, an exemption is available for those who qualify.

An Exemption completely removes the dining plan from a student’s account

A student may qualify for a Medical Exemption if they have a medical condition with severe dietary restrictions that prohibit the student from eating foods served on campus. The Office of Accessibility will review each student’s case to determine whether the student qualifies for an Exemption.

How to formally request a Reduction or Exemption:

To request a dining plan accommodation, log into your AU Access account and click the “My Campus” tab. Scroll down to Tiger Dining and click the “Accommodations” link.

TigerDining.png

On this site, students can find the Campus Dining Medical Exemption form and provide information about their accommodation needs. Please note all requests must be submitted by the 10th class day.

MedicalDining.png

Housing Accommodations\nTo begin the process of requesting housing accommodation, please \nregister with the Office of Accessibility\n and provide supporting documentation. If you have questions, please contact the Office of Accessibility at \n334-844-2096\n or \naccessibility@auburn.edu\n. Additionally, visit \nUniversity Housing\n for more information. Due to the high demand for on-campus housing, students are encouraged to submit housing accommodation requests as early as possible.\n\nMedical Dining Accommodations\nStudents with extreme dietary restrictions due to severe food allergies or other medical conditions are encouraged to \ncomplete an online dining accommodations request\n. Please note all requests must be submitted by the 10th day of class.\nTo apply for accommodation, you will first need to schedule a consultation with our Tiger Dining dietitian, \nAllan Tablan\n. We are able to accommodate the vast majority of food allergies and dietary restrictions on campus, and Allan is a great resource for information, resources, and tips about how to dine safely on campus.\nThere are two dining accommodation options:\nMedical Reduction\nMedical Exemption\n\nMeal Plans and Medical Reductions:\nStudents who qualify for Medical Reductions may receive a refund of unused \ndining dollars\n at the end of the semester (meals are not refundable).\n**All first-time, first-year freshmen are enrolled in the default Orange Meal Plan, which includes \n5 weekly meals and $450 dining dollars at a cost of $1470.00 per semester\n, regardless of where they live. Please note that meals reset early each Sunday morning, and any unused meals do not carry over to the next week.\nIf a first-time, first-year freshman qualifies for a Reduction, they may receive a refund of any unused dining dollars at the end of the semester. Students in the default Orange plan may receive up to $450 refunded to their eBill account at the end of each semester. Meals are not refundable.\n**All sophomores and above who live on campus and have completed at least one year at Auburn are enrolled in the default Blue Meal Plan, which includes \n50 meals per semester and $425 dining dollars at a cost of $989.00 per semester\n. The meals may be used as desired, but they expire at the end of the semester.\nIf a sophomore or above who lives on campus qualifies for a Reduction, any unused dining dollars will be refunded to their eBill at the end of the semester. Meals are not refundable.\n**All sophomores and above who live off-campus participate in the default White Meal Plan which includes \n$425 Dining Dollars\n. There is no reduction for this plan; however, an exemption is available for those who qualify.\n\nExemptions:\nAn Exemption completely removes the dining plan from a student’s account\n.\nA student may qualify for a Medical Exemption if they have a medical condition with severe dietary restrictions that prohibit the student from eating foods served on campus. The Office of Accessibility will review each student’s case to determine whether the student qualifies for an Exemption.\n\nHow to formally request a Reduction or Exemption:\nTo request a dining plan accommodation, log into your AU Access account and click the “My Campus” tab. Scroll down to Tiger Dining and click the “Accommodations” link.\n\nOn this site, students can find the Campus Dining Medical Exemption form and provide information about their accommodation needs. Please note all requests must be submitted by the 10th class day.\n\n\n

Housing and Dining Accommodations

Auburn University offers several accessibility technologies, including:

For more information on the technology available on campus, please email 

TECHNOLOGY AVAILABLE ON CAMPUS\nAuburn University offers several accessibility technologies, including:\n\nJAWS\n – Screen readers\n\nVoiceover\n – Apple’s screen reader\n\nDragon Naturally Speaking\n – Speech-to-text software\n\nZoomText\n – Screen enlargement software\n\nLivescribe pens\n – Note-taking\nFor more information on the technology available on campus, please email \nTina Gilbert\n.

Technology Available on Campus

Resolving accommodations requests denied by Office of Accessibility support staff

If you would like to appeal a decision to deny your accommodation request(s) by your Accommodation Specialist, you should:

Resolving accommodations requests not being provided by your instructor

We encourage you to discuss accessibility or accommodation concerns with an Accommodation Specialist immediately. The Accommodation Specialist will attempt to resolve the situation quickly; however, if you remain concerned, other Office of Accessibility personnel and/or the Director may be consulted to develop a resolution. As pertains to the classroom and academic accommodations, our office may request that you meet with your instructor, the instructor's department chair, and a representative of the Office of Accessibility. If issues remain, you will be encouraged to contact the ADA/504 Compliance Office at 317 James E. Foy Union Building, 

If you should encounter an accessibility issue around campus, please call the Office of Accessibility at 

. The Office of Accessibility will inform the appropriate university unit of your notification.

Please be prepared to provide relevant information such as:

When an elevator serving a building ceases to operate, 

 should be contacted immediately at 844-HELP (4357). The Office of Accessibility should also be made aware of this accessibility issue. Faculty and staff who become aware of a long-term repair of an elevator that could interfere with classroom access for someone with a physical limitation should contact the Office of Accessibility at 

 about getting the class changed to another location.

 to request accessibility improvements to their areas.

Filing a formal grievance with Auburn University’s ADA coordinator

The University supports you in your right to file a grievance when you believe you have been denied equal access in the form of appropriate accommodations, modifications, auxiliary aids, or effective communication or suffered discriminatory harassment as described in Section 504 of the Rehabilitation Act of 1973 and The Americans with Disabilities Act (ADA). If you believe you have been discriminated against on the basis of your disability, you should contact Auburn University’s Office of Affirmative Action/Equal Employment Opportunity to file an ADA complaint with the ADA Coordinator.

Resolving accommodations requests denied by Office of Accessibility support staff\nIf you would like to appeal a decision to deny your accommodation request(s) by your Accommodation Specialist, you should:\nProvide a written appeal to the Office of Accessibility Director by email seeking a review of the request. The email should include the requested accommodation, the functional limitation that would be mitigated by the requested accommodation, and any other information that seems relevant.\nOnce the written appeal is received, the Director or designee will meet with your assigned Accommodation Specialist to discuss your appeal. Your disability documentation, history of accommodations, current course information, and any other pertinent information regarding your request will be discussed.\nThe Director or designee will review all information provided and, if needed, will include specific individuals that are trained or knowledgeable in the relevant area. The Director or designee will consider whether the request can be offered to you or if other accommodations might be more appropriate.\nThe Director or designee will respond to your appeal with a decision within 5 business of receiving the request. If the accommodation request(s) are denied, the reasoning for the denial will be provided. If alternative accommodations are available, they will be provided in the email reply.\nIf the appeal is denied and no other accommodation seems satisfactory, you will be encouraged to file a formal grievance with Auburn University’s ADA Coordinator: \nKelley Taylor \n\nADA Coordinator\n \n317 James E. Foy Hall \n\n334-844-4794\n \n\ntaylorkg@auburn.edu\n\n\nResolving accommodations requests not being provided by your instructor\nWe encourage you to discuss accessibility or accommodation concerns with an Accommodation Specialist immediately. The Accommodation Specialist will attempt to resolve the situation quickly; however, if you remain concerned, other Office of Accessibility personnel and/or the Director may be consulted to develop a resolution. As pertains to the classroom and academic accommodations, our office may request that you meet with your instructor, the instructor's department chair, and a representative of the Office of Accessibility. If issues remain, you will be encouraged to contact the ADA/504 Compliance Office at 317 James E. Foy Union Building, \n334-844-4794\n.\n\nReporting a physical access barrier\nIf you should encounter an accessibility issue around campus, please call the Office of Accessibility at \n334-844-2096\n or email us at \naccessibility@auburn.edu\n. The Office of Accessibility will inform the appropriate university unit of your notification.\nPlease be prepared to provide relevant information such as:\nBuilding Name\nClassroom Number\nElevator Location\nTiger Transit Bus Number\nDoor Opener Location and Building Name\nYour contact information\nOther pertinent information that is not listed above.\n\nElevator or Lift Breakdowns and Repair\nWhen an elevator serving a building ceases to operate, \nFacilities Management\n should be contacted immediately at 844-HELP (4357). The Office of Accessibility should also be made aware of this accessibility issue. Faculty and staff who become aware of a long-term repair of an elevator that could interfere with classroom access for someone with a physical limitation should contact the Office of Accessibility at \n334-844-2096\n or the Registrar's Office at \n334-844-2544\n about getting the class changed to another location.\n\nAccessibility Improvements\nDepartments and units should contact \nFacilities Management\n to request accessibility improvements to their areas.\n\nFiling a formal grievance with Auburn University’s ADA coordinator\nThe University supports you in your right to file a grievance when you believe you have been denied equal access in the form of appropriate accommodations, modifications, auxiliary aids, or effective communication or suffered discriminatory harassment as described in Section 504 of the Rehabilitation Act of 1973 and The Americans with Disabilities Act (ADA). If you believe you have been discriminated against on the basis of your disability, you should contact Auburn University’s Office of Affirmative Action/Equal Employment Opportunity to file an ADA complaint with the ADA Coordinator.

Report a Disability Issue

Other Resources\n\nRegister To Vote\n\n\nScholarship Opportunities for Students with Disabilities\n\n\n\n\n\n

Other Resources

Faculty are essential and critical to the process of implementing appropriate accommodations for their courses. The implementation of accommodations should be a collaborative process between the faculty member, the student, and the Office of Accessibility when needed. The Office of Accessibility website has provided several links to assist faculty with the accommodating of Auburn University students with disabilities. While we were not able to address every scenario faced by faculty, we included some of the most requested information about working with students with disabilities.

Information concerning a student's disability should be disclosed only to those with a legitimate "need to know." Sharing of information with other faculty and staff to facilitate a student's accommodations needs to be balanced with the student's interest while maintaining their privacy. Further disclosure should only be made with the express permission of the student or in consultation with appropriate Office of Accessibility staff. Please do not discuss a student's disability or need for accommodations in front of other students.

Students who need accommodations should submit their approved accommodations through the AIM Student Portal on AU Access and follow up with the instructor about an appointment. It is important for the student to complete these steps as soon as possible; accommodations are not retroactive. Students who have not established accommodations through the Office of Accessibility but need accommodations should contact the Office of Accessibility at 

 (V/TT). The Office of Accessibility is located in Haley Center 1228.

If a student with a disability submits accommodations electronically from our office and is requesting a meeting to discuss his/her accommodations, we recommend that you meet with the student in your office or another confidential location to discuss the requested accommodations. Discuss each accommodation and establish a plan for how the accommodations will be facilitated in your class. After meeting with the student, document through our system that the meeting occurred and/or address any questions or concerns.

It is also important that faculty do not:

Faculty can dispute an accommodation if it is felt the accommodation would fundamentally alter the nature of the academic course. If there is a dispute regarding the appropriateness of a particular student accommodation, the concern should be raised with Office of Accessibility promptly, preferably before the semester begins or by the next business day after receiving an accommodation request. During the time that the accommodation is under review, the Office of Accessibility recommendation for accommodation should remain in effect.

The AIM system only retrieves the primary instructor for a course listed in Banner. If you require assistance from an additional instructor to facilitate accommodations in your course, please refer to the provided PDF instructions below. 

Accommodating Students\nFaculty are essential and critical to the process of implementing appropriate accommodations for their courses. The implementation of accommodations should be a collaborative process between the faculty member, the student, and the Office of Accessibility when needed. The Office of Accessibility website has provided several links to assist faculty with the accommodating of Auburn University students with disabilities. While we were not able to address every scenario faced by faculty, we included some of the most requested information about working with students with disabilities.\n\nCourse Accessibility Quick Check\n\n\nConfidentiality\nInformation concerning a student's disability should be disclosed only to those with a legitimate "need to know." Sharing of information with other faculty and staff to facilitate a student's accommodations needs to be balanced with the student's interest while maintaining their privacy. Further disclosure should only be made with the express permission of the student or in consultation with appropriate Office of Accessibility staff. Please do not discuss a student's disability or need for accommodations in front of other students.\n\nExample Syllabus Statement\nStudents who need accommodations should submit their approved accommodations through the AIM Student Portal on AU Access and follow up with the instructor about an appointment. It is important for the student to complete these steps as soon as possible; accommodations are not retroactive. Students who have not established accommodations through the Office of Accessibility but need accommodations should contact the Office of Accessibility at \nACCESSIBILITY@auburn.edu\n or \n(334) 844-2096\n (V/TT). The Office of Accessibility is located in Haley Center 1228.\n\nViewing a Student’s Accommodations\nLogin to the \nAU Access\n.\nClick on \nAIM Faculty Portal\n under Academic Accommodations & Accessibility. \nAgree to the \nConfidentiality Statement.\nA student list will be at the bottom of the page. Click \nVIEW\n next to the student's name.\nThe next page will show the student's list of accommodations with descriptions. \nIf you have not communicated with the student, Click on Return to Previous Page. This will indicate that you have READ the Faculty Notification Letter.\nOnce you have communicated (email, phone, in-person meeting, etc.) with the student about their accommodations, you can acknowledge it by clicking the Submit Acknowledgement button.\nYou will receive an email for your records, and the student status will be marked \nConfirmed.\n\n***PDF Instructions on How to Review Accommodation Requests***\n\nDiscussing Accommodations with a Student\nIf a student with a disability submits accommodations electronically from our office and is requesting a meeting to discuss his/her accommodations, we recommend that you meet with the student in your office or another confidential location to discuss the requested accommodations. Discuss each accommodation and establish a plan for how the accommodations will be facilitated in your class. After meeting with the student, document through our system that the meeting occurred and/or address any questions or concerns.\nIt is also important that faculty do not:\nAsk the student to disclose the nature of their disability. Most disabilities are invisible and while the student has been instructed to self-advocate and clearly state their needs, they do not have to discuss the disability.\nDeny a student’s accommodation request. If there is concern that an accommodation would fundamentally change the nature of a course, contact the Office of Accessibility immediately either by phone \n(334-844-2096)\n or email (\naccessibility@auburn.edu\n). It is important that you provide the accommodation until the concern has been resolved. An accommodation cannot be denied without due process; therefore, all cases will be reviewed individually.\nTell the student that he/she requested the accommodations too late in the semester. While students with disabilities are encouraged to meet with faculty during the first week of class, there are many legitimate reasons why this may not be possible. Accommodations must be provided at any point in a semester; however, they do not need to be provided retroactively.\nDocumenting a Meeting with a Student\nLogin to the \nFaculty Portal\n with your AU credentials\nAgree to the Confidentiality Statement\nClick \nVIEW\n next to the student's name\nOnce you have met with the student and discussed their accommodations, you can acknowledge the meeting by clicking the \nSubmit Acknowledgement\n button.\nYou will receive an email from accessibility@auburn.edu for your records. The student’s status will be marked \nConfirmed\n. If you would like to document your communication with OA, you can respond to the email from accessiblity@auburn.edu. The email will be added to the student's file, and you will have a copy in your sent folder.\n\nDisputing an Accommodation\nFaculty can dispute an accommodation if it is felt the accommodation would fundamentally alter the nature of the academic course. If there is a dispute regarding the appropriateness of a particular student accommodation, the concern should be raised with Office of Accessibility promptly, preferably before the semester begins or by the next business day after receiving an accommodation request. During the time that the accommodation is under review, the Office of Accessibility recommendation for accommodation should remain in effect.\nAdding Instructor to Course in AIM\nThe AIM system only retrieves the primary instructor for a course listed in Banner. If you require assistance from an additional instructor to facilitate accommodations in your course, please refer to the provided PDF instructions below. \n\n***PDF Instructions of How to Add an Instructor to Course***\n\n\n

Facilitating Accommodations

Whether a course is taught in person or online, course materials should be accessible to all students. Accessibility ensures all students can equally access, use, and understand learning content. Additionally, new accommodation needs may arise in hybrid and online learning environments. Making course content accessible to all students in these scenarios requires some adjustments in relation to face-to-face settings as well. View our 

 to quickly check the accessibility of your syllabus, handouts, presentations, videos, online materials, Canvas materials, and more.

Creating a Deaf and Hard of Hearing Friendly Classroom

Planning a Wheelchair Friendly Field Trip

Below are some things to consider when preparing for a class field trip, practicum, or internship. The list is not exhaustive but provides a starting point to help create a meaningful and productive experience for students with physical disabilities. It is important to consider these things during preparation even if no students using wheelchairs or having other physical disabilities are enrolled in your current class.

Barriers and Solutions to Improve Classroom Accessibility

Reframing Accommodations with Universal Design for Learning (UDL)

Universal design (UD) principles, which call for barrier-free design and architectural accessibility, are the result of changing demographics in America and the Civil Rights Movement of the last half of the twentieth century. With a greater population of people with disabilities and federal disability rights legislation, architecture, and product design that could be universally used and accessed became increasingly important. The concept of universal access and use has now spread in the area of education and is known as Universal Design for Learning. In 2008, the Higher Education Opportunity Act stated that post-secondary institutions should design curricula with universal design principles for learning in mind. UD for learning principles is intended to reach the widest audience possible. While UD may not eliminate every request for accommodation, it should reduce the number of requests.

It is important to remember that subtle changes to course organization lessen the barriers faced by many students with disabilities. Students with visual impairments who once had to wait a day or more to receive their syllabus now have the opportunity to gain instant access to an electronic version. Hard-of-hearing or deaf students that either received minimal information or none at all now have immediate access to captioned videos. Students with learning disabilities, who may find it difficult to listen to lectures and take relevant notes at the same time, will now benefit from lecture notes being stored on Blackboard or through some other accessible means.

The promise of UD development in the classroom will replace much of the need to retrofit barriers that may limit a student’s access to information. In 1997, the Center for Universal Design developed seven principles to consider when developing any product or environment.

For more information about the principles, please visit the 

. The Principles of Universal Design were conceived and developed by The Center for Universal Design at North Carolina State University. Use or application of the principles in any form by an individual or organization is separate and distinct from the principles and does not constitute or imply acceptance or endorsement by The Center for Universal Design of the use or application.

Captioning has long been a tool to give deaf or hard-of-hearing students access to video and class lecture content. Even though historically, we have treated captioning as a benefit only to students with disabilities, studies have shown that captioning can be a valuable tool for many people, not just those with hearing loss. Students who sit in the back of classrooms, whose second language is English, and who struggle to understand the different accents of instructors can all benefit from reading captioning. Captioning can also improve access to online videos where audio quality fades, or something unintelligible is recorded. Below are steps to consider if videos are purchased or produced by you.

Only purchase videos that have captioning available. Captioning can be closed or open. Closed captioning can be controlled by you, whereas open captions will always be displayed. If you need help activating the closed captioning on a video, please contact your IT support in your college. If further assistance is needed, do not hesitate to contact our office.

If you need assistance with captioning videos, you create or videos that you use from other sites, please contact our office. We have full-time staff and students who can help transcribe and produce captions needed for your course or courses.

Speaking to my Class or Department about Accommodation Issues

The Office of Accessibility is available to visit your classes and departmental meetings to discuss disability issues related to:

Accessible Media: The Need to Prepare Students for Creating Accessible Content

, co-authored by an Auburn University faculty member in the School of Communication and Journalism, outlines accessibility issues across the curriculum, including closed captioning, audio descriptions, and online documents.

INCLUSIVE LEARNING\nWhether a course is taught in person or online, course materials should be accessible to all students. Accessibility ensures all students can equally access, use, and understand learning content. Additionally, new accommodation needs may arise in hybrid and online learning environments. Making course content accessible to all students in these scenarios requires some adjustments in relation to face-to-face settings as well. View our \nCourse Accessibility Quick Checklist\n to quickly check the accessibility of your syllabus, handouts, presentations, videos, online materials, Canvas materials, and more.\n\nCreating a Blind-Friendly Classroom\nIt is good practice to e-mail any course materials in advance to a blind student. This gives a student the opportunity to be read along with you, manipulate size or color, or print, should they desire. Some students have the ability to read braille and will be using technology to read electronic files in braille, so materials in advance allow that student to follow along with the lecture.\nHandouts should be made available at the same time for everyone. Please contact the Office of Accessibility if you need assistance with creating accessible material. Resources are also available on the Office of Accessibility Faculty and Access Academy web pages to assist with the development of accessible materials.\nWhen selecting a textbook or other reading materials, select materials that have an electronic version available. Books available in ePub and iBook formats tend to be more accessible than other formats.\nWhen requiring the use of technology in class, ensure it provides equal access to the educational benefits and opportunities afforded by technology to students without disabilities. Review \nAuburn University’s policy on using accessible technology in the classroom\n.\nIf you refer to photos or images in your teachings, describe those images for anyone who may not be able to see them.\nDescribe any material you are writing down. Talk through any images or diagrams.\nRead the essential content from any slides you reference.\nIf requested, assist blind and low-vision students in finding a seat closer to your lecture.\nReview university emergency procedures in case assistance is needed to help a student with disabilities during an emergency situation. Visit \nAuburn University’s Department of Campus Safety and Security emergency website\n for information on emergency guidelines. The Auburn University app also provides emergency management information.\n\nCreating a Deaf and Hard of Hearing Friendly Classroom\nFace the front of the class while speaking.\nProvide students with front-row seating.\nUse visual aids when possible.\nProvide students with copies of notes or PowerPoints in advance.\nAssist with the location of a notetaker.\nDeaf and hard-of-hearing students are concentrating on reading signs, captioning, and reading lips, which makes it difficult to look away and write notes. A universal approach to learning would be to have a few volunteers take notes in class and have those notes posted on Canvas or something else, so all students could benefit from them.\nAssist interpreters or stenographers by providing a list of frequently used or unique terms used in the course. This list can be emailed to the student.\nRepeat any questions and answers from the students. If a deaf student asks or answers a question, they may use their sign language interpreter to voice their question or answer.\nIf the student is using a sign language interpreter, speak directly to the student and not the interpreter. Interpreters will sign everything you say. Keep in mind that American Sign Language (ASL) interpreters are about 1 to 5 seconds behind you as you speak.\nTheir interpretation is not a word-for-word translation.\nAssist sign language interpreting with locating a seat with good lighting.\nStudents needing captioning will typically connect remotely to that stenographer. The first connection tends to be stressful on you, the student, and the stenographer.\nEncourage the student to meet with you early to familiarize everyone with the technology. The typical setup will involve a student using a laptop or some type of mobile device, an amplification device worn by you, and a good connection to Auburn University’s wireless network.\nStudents just needing an amplification system will bring their equipment to class for you to wear. The improvement of hearing aids has lessened the need for portable listening devices, but in some cases, it is still needed. If you are teaching in a larger auditorium, an amplification system will already be installed. In most cases, this will be sufficient for the student, but in rare cases, a different approach may have to be used.\n\nPlanning a Wheelchair Friendly Field Trip\nBelow are some things to consider when preparing for a class field trip, practicum, or internship. The list is not exhaustive but provides a starting point to help create a meaningful and productive experience for students with physical disabilities. It is important to consider these things during preparation even if no students using wheelchairs or having other physical disabilities are enrolled in your current class.\nPlan any field trip well in advance.\nSchedule an appointment with the Office of Accessibility to discuss strategies and accommodations that may be needed. If a student is known to have a physical disability, they should be included early in any discussions.\n\nAccessibility Topics to Consider\nTransportation\nLodging\nRestrooms\nPaths of Travel\nRoutes\nDoorways\nRamps\nElevators\nEating Establishments\nAttendants, if needed\nOnsite Accommodations (Academic and Job)\nTable Heights\nAssistive Technology Needs\nRoom Configuration\n\nBarriers and Solutions to Improve Classroom Accessibility\n\nPotential Issues\nStrategies\nStudents in wheelchairs could potentially encounter problems making it to your class on time. Crowded elevators, obstructed paths of travel, and fatigue could prevent a student from arriving on time.\nAssist students with getting any missed information or making up any quizzes they may have missed. If you have already provided notes online or have assigned that responsibility to a student or students, please refer the student to those options.\nStudents with physical impairments impacting the upper body could potentially need assistance taking notes.\nPost a copy of your lecture notes or PowerPoints to Canvas so the student can review them and have them available for the lecture.\nStudents with physical impairments impacting the upper body could potentially have difficulty holding and turning pages in a book or handout.\nMake any handouts or PowerPoints in electronic format available in Canvas so students can use their technologies to access the information.\nStudents with physical impairments impacting the upper body could potentially need assistance recording answers with an iClicker.\nDepending on the degree of limitations, a software app may be an equitable option for the student to use.\nSome students do not have the ability to raise their hands to ask or answer questions.\nDuring the accommodations meeting with students, discuss ways to acknowledge that they would like to be called upon.\nStudents with limited dexterity and upper body strength may not be able to manipulate objects in labs and other courses that require hands-on participation.\nOftentimes, having a fellow student work as a lab partner is the easiest way to assist the student. Graduate Teaching Assistants can also be a valuable resource.\nPhysical impairments of the upper body can limit a student's ability to write or type.\nProvide students with an outline of the lecture that can be filled in or expanded. Allow the student to use technology such as a laptop, Livescribe Pen, or digital recorder to assist with note-taking. Ask for volunteers or assign a group of students to take and share their class notes. Notes could then be posted to Canvas for the entire class to view.\n\n\nReframing Accommodations with Universal Design for Learning (UDL)\nUniversal design (UD) principles, which call for barrier-free design and architectural accessibility, are the result of changing demographics in America and the Civil Rights Movement of the last half of the twentieth century. With a greater population of people with disabilities and federal disability rights legislation, architecture, and product design that could be universally used and accessed became increasingly important. The concept of universal access and use has now spread in the area of education and is known as Universal Design for Learning. In 2008, the Higher Education Opportunity Act stated that post-secondary institutions should design curricula with universal design principles for learning in mind. UD for learning principles is intended to reach the widest audience possible. While UD may not eliminate every request for accommodation, it should reduce the number of requests.\nIt is important to remember that subtle changes to course organization lessen the barriers faced by many students with disabilities. Students with visual impairments who once had to wait a day or more to receive their syllabus now have the opportunity to gain instant access to an electronic version. Hard-of-hearing or deaf students that either received minimal information or none at all now have immediate access to captioned videos. Students with learning disabilities, who may find it difficult to listen to lectures and take relevant notes at the same time, will now benefit from lecture notes being stored on Blackboard or through some other accessible means.\nThe promise of UD development in the classroom will replace much of the need to retrofit barriers that may limit a student’s access to information. In 1997, the Center for Universal Design developed seven principles to consider when developing any product or environment.\nThese principles are:\nEquitable use\nFlexibility in use\nSimple and intuitive use\nPerceptible information\nTolerance for error\nLow physical effort\nSize and space for approach and use\nCommunity of Learners\nInstructional Environment\nCopyright © 1997 NC State University, The Center for Universal Design.\n\nFor more information about the principles, please visit the \nNorth Carolina State University website\n. The Principles of Universal Design were conceived and developed by The Center for Universal Design at North Carolina State University. Use or application of the principles in any form by an individual or organization is separate and distinct from the principles and does not constitute or imply acceptance or endorsement by The Center for Universal Design of the use or application.\n\nUniversal Design Tips for Instruction\nProvide textbooks, handouts, and other documents in electronic forms. Electronic forms improve access for students with diverse needs. Visually impaired students could use various technology options to listen to or enlarge the text for easier reading. English as a second language learners could take advantage of online dictionaries and thesauruses.\nProvide class notes online to improve access to information. Most students, regardless of their ability to take notes or effectively listen, will benefit from this UD approach. Students utilizing assistive technology benefit by having immediate access to the notes.\nConsider using Canvas to post the course syllabus and the other course information listed above. While Canvas is accessible, make sure files posted to the course are in an accessible format.\nEncourage students to share their notes online with other classmates\nConsider using a lecture capture program such as Panopto to provide students with an alternate method to receive lecture materials. Visit the \nBiggio Center's Panopto page\n for more information for instructors on using Panopto to supplement their teaching.\nConsider implementing the use of \nLiveScribe\n in your courses as a supplement to your teaching and tutoring. Contact the Office of Accessibility for more information on this tool and how it could be used in your classroom.\nClearly repeat and clarify student’s questions and comments. This will benefit students with hearing impairments and students whose first language is not English.\nDescribe audibly what you are drawing when using a board or other technology. When drawing on a board or some other technology, be sure to describe audibly what is being drawn. Students who are blind and have low vision rely heavily on audible descriptions of drawings. Providing written descriptions in advance of the lecture will improve a student’s ability to follow the lecture effectively.\nProvide a rubric that clearly addresses course expectations and grading for exams, projects and assignments.\nEnsure videos are captioned and turned on during class viewings.\nSerif fonts (e.g., Times New Roman, Georgia) are more readable when printed, both serif and sans-serif (e.g., Arial, Verdana) fonts are appropriate when displaying text onscreen. The font should be clean and readable.\n\nUDL: Benefits of Captioning\nCaptioning has long been a tool to give deaf or hard-of-hearing students access to video and class lecture content. Even though historically, we have treated captioning as a benefit only to students with disabilities, studies have shown that captioning can be a valuable tool for many people, not just those with hearing loss. Students who sit in the back of classrooms, whose second language is English, and who struggle to understand the different accents of instructors can all benefit from reading captioning. Captioning can also improve access to online videos where audio quality fades, or something unintelligible is recorded. Below are steps to consider if videos are purchased or produced by you.\n\nPurchasing Videos\nOnly purchase videos that have captioning available. Captioning can be closed or open. Closed captioning can be controlled by you, whereas open captions will always be displayed. If you need help activating the closed captioning on a video, please contact your IT support in your college. If further assistance is needed, do not hesitate to contact our office.\n\nUsing Online Videos\nIf you need assistance with captioning videos, you create or videos that you use from other sites, please contact our office. We have full-time staff and students who can help transcribe and produce captions needed for your course or courses.\n\nSpeaking to my Class or Department about Accommodation Issues\nThe Office of Accessibility is available to visit your classes and departmental meetings to discuss disability issues related to:\nAmericans with Disabilities Act and Section 504 of the Rehabilitation Act\nTechnology and Universal Design in Learning\nSports and Exercise\nGeneral Disability Awareness\nPlease contact us at \n334-844-2096\n to schedule a time.\n\nAccessible Media: The Need to Prepare Students for Creating Accessible Content\nFor even more information, \nthis article\n, co-authored by an Auburn University faculty member in the School of Communication and Journalism, outlines accessibility issues across the curriculum, including closed captioning, audio descriptions, and online documents.

Inclusive Learning

Faculty who feel they need workplace accommodations to perform the essential functions of their jobs should contact:

jAUnt is a door-to-door golf cart service for students, faculty and staff with any medical condition that may make traveling within the central part of campus difficult. ThejAUntis a courtesy service, however students/faculty/staff must provide supporting documentation before being approved for golf cart rides

 should be contacted immediately at 844-HELP (4357). The 

 should also be made aware of this accessibility issue. Faculty and staff who become aware of a long-term repair of an elevator that could interfere with classroom access for someone with a physical limitation should contact the Office of Accessibility at 

Vision loss can occur during any point in life. This loss can impact your personal and professional lives. With the advancements of technologies, easier connections with people with similar disabilities, and more effort by employers, schools, and others to create a more inclusive environment, people with vision loss can participate and be productive citizens in their homes and marketplace. If you have a visual impairment or your vision is beginning to deteriorate, please do not hesitate to contact our office to discuss technologies and techniques that are available to assist you. We have staff members available with years of experience working with people with vision loss.

The following suggestions may be helpful. However, this topic is very broad, due to the variety of types and degrees of vision loss. Some of the suggestions will offer strategies for the teaching environment and others will suggest tactics for day-to-day activities that you might encounter on the job or in your personal life. We will continue to add resources and tips as we work with new technologies and find new solutions to create a more accessible environment. If you would like more information, please call us at 

If you need an accommodation, speak with your supervisor. Faculty who feel they need workplace accommodations to perform the essential functions of their jobs should also contact:

Requesting Job Accommodations\nFaculty who feel they need workplace accommodations to perform the essential functions of their jobs should contact:\nKelley Taylor \n\nADA Coordinator\n \n317 James E. Foy Hall \n\n334-844-4794\n \n\ntaylokg@auburn.edu\n\n\nTransportation Available\n\njAUnt Golf Cart Door-to-Door Assistance\njAUnt is a door-to-door golf cart service for students, faculty and staff with any medical condition that may make traveling within the central part of campus difficult. ThejAUntis a courtesy service, however students/faculty/staff must provide supporting documentation before being approved for golf cart rides\nAs services provided by jAUnt are reviewed through the Office of Accessibility, qualifying documentation must be submitted to the Office of Accessibility prior to scheduling service. All medical documentation along with any mobility aid information (wheelchair, scooter, walker, personal attendant, etc.) should be sent to Barclay Bentley at \nbentlbj@auburn.edu\n.\nOnce documentation has been reviewed, notification will be sent to the applicant via email. If services through jAUnt are approved, you will receive information from the jAUnt Services email (\njaunt@auburn.edu\n) that will need to be reviewed, completed, and submitted prior to 4 pm the business day before being placed on the appointment schedule.\n\n\nReporting a Physical Access Issue\nIf you should encounter an accessibility issue around campus, please call the Office of Accessibility at \n334-844-2096\n or email us at \naccessibility@auburn.edu\n. The Office of Accessibility will inform the appropriate university unit of your notification.\nPlease be prepared to provide relevant information such as:\nBuilding Name\nClassroom Number\nElevator Location\nTiger Transit Bus Number\nDoor Opener Location and Building Name\nYour contact information\nOther pertinent information not listed above.\n\nElevator or Lift Breakdowns and Repair\nWhen an elevator serving a building ceases to operate, \nFacilities Management\n should be contacted immediately at 844-HELP (4357). The \nOffice of Accessibility\n should also be made aware of this accessibility issue. Faculty and staff who become aware of a long-term repair of an elevator that could interfere with classroom access for someone with a physical limitation should contact the Office of Accessibility at \n334-844-2096\n or the Registrar Office at \n334-844-2544\n about getting the class changed to another location.\n\nAccessibility Improvements\nDepartments and units should contact \nFacilities Management\n to request accessibility improvements to their areas.\n\nFaculty with Vision Loss\nVision loss can occur during any point in life. This loss can impact your personal and professional lives. With the advancements of technologies, easier connections with people with similar disabilities, and more effort by employers, schools, and others to create a more inclusive environment, people with vision loss can participate and be productive citizens in their homes and marketplace. If you have a visual impairment or your vision is beginning to deteriorate, please do not hesitate to contact our office to discuss technologies and techniques that are available to assist you. We have staff members available with years of experience working with people with vision loss.\nThe following suggestions may be helpful. However, this topic is very broad, due to the variety of types and degrees of vision loss. Some of the suggestions will offer strategies for the teaching environment and others will suggest tactics for day-to-day activities that you might encounter on the job or in your personal life. We will continue to add resources and tips as we work with new technologies and find new solutions to create a more accessible environment. If you would like more information, please call us at \n334-844-2096\n.\n\nWorkplace and Day-to-Day Tips\nBoth Windows and Apple operating systems come with built in screen magnifiers already installed on your computer. Office of Accessibility has a site license available to install JAWS text-to-speech and Zoomtext software on your work computer.\niPads have text-to-speech, zooming, font enlargement, and color contrast accessories that can be activated to assist you.\nDigital recorders are a handy portable means of making notes. Mobile phones also have notes and voice memo applications to assist with this task.\nLabel file folders with different colors of labels.\nTechnology training is offered by the Office of Accessibility.\n\nClassroom Tips\nTo help eliminate cheating on tests, use a fully sighted proctor. Also, utilize different forms of the test.\nAdjust the environment as needed. For example, if glare is a problem, use a cloth on your podium to eliminate it. Also, you can adjust the lighting to meet your needs by having a portable light with you or adjusting the screen on your computer or tablet.\nRequire students to submit all assignments in an accessible electronic format.\n\nResources\nIf you need an accommodation, speak with your supervisor. Faculty who feel they need workplace accommodations to perform the essential functions of their jobs should also contact:\nKelley Taylor \n\nADA Coordinator\n \n317 James E. Foy Hall \n\n334-844-4794\n \n\ntaylokg@auburn.edu\n\nThe American Foundation for the Blind’s \nwww.afb.org\n and the National Federation for the Blind \nwww.nfb.org\n contains a wealth of information about eye conditions, as well as suggestions for ways to adapt tasks using both high and low tech methods.\nThe Alabama Department of Rehabilitation Services (ADRS) \nwww.rehab.alabama.gov\n provides assistance to individuals to maintain employment if a disability occurs.\n

Faculty Members With A Disability

UNIVERSITY POLICIES REGARDING DISABILITIES

Auburn University complies with Titles I and II of the 

 and Sections 503 and 504 of the Rehabilitation Act by ensuring that its campus and related activities are accessible to all employees and students. As the University strives to make its physical and virtual campuses universally accessible, it is University policy to make reasonable accommodations for qualified individuals with disabilities.

Under the ADA and Section 503, a qualified individual with a disability is defined as an individual with a disability who meets the skills, experience, education, and other job-related requirements of a position held or desired and who, with or without reasonable accommodations, can perform the essential functions of a job. Similarly, under the ADA and Section 504, a qualified student must meet the general admission criteria of the University and upon admission, must be offered an accessible academic environment.

The ADA recognizes that unnecessary visible and invisible barriers may discriminate against qualified individuals with disabilities just as much as overt exclusionary practices. Reasonable accommodations in the academic environment, the employment setting, and the interview process are key nondiscrimination requirements of the ADA because of the special nature of discrimination faced by persons with disabilities. Refusing to make reasonable accommodations for a qualified student, applicant, or employee with a disability, unless the accommodations would pose an undue hardship on the organization, is a violation of University policy and the ADA. For this reason, the ADA requires reasonable accommodations as a means of overcoming unnecessary barriers that prevent or restrict participation in academic activities or employment opportunities for otherwise qualified individuals with disabilities.

A reasonable accommodation is a modification or adjustment to a job, the work or educational environment, a policy or practice, or the manner in which work is usually done that enables a qualified individual with a disability to enjoy equal employment or educational opportunity. A reasonable accommodation should reduce or eliminate unnecessary barriers, both visible and invisible, between the individual’s abilities and the requirements for performing essential job functions or meeting academic requirements.

Auburn University recognizes that an accessible and equitable environment requires commitment from all University faculty, staff, and students; therefore, there are two support offices on campus tasked with ensuring accessibility and compliance across campus. The Office of Affirmative Action/Equal Employment Opportunity (Office of AA/EEO) and the Office of Accessibility provide support for Auburn University employees and students, both with and without disabilities. These offices provide assistance for applicants, employees, and students in need of reasonable accommodations, as well as guidance for supervisors, faculty, and staff on how to provide these accommodations.

Employees and supervisors with questions regarding job-related accommodations should contact the 

. Faculty, staff, or students with questions about academic accommodations should contact the 

UNIVERSITY POLICIES REGARDING DISABILITIES\n\nElectronic and Information Technology Accessibility Policy\n\n\nAccommodation Policy\nAuburn University complies with Titles I and II of the \nAmericans with Disabilities Act (ADA)\n and Sections 503 and 504 of the Rehabilitation Act by ensuring that its campus and related activities are accessible to all employees and students. As the University strives to make its physical and virtual campuses universally accessible, it is University policy to make reasonable accommodations for qualified individuals with disabilities.\nUnder the ADA and Section 503, a qualified individual with a disability is defined as an individual with a disability who meets the skills, experience, education, and other job-related requirements of a position held or desired and who, with or without reasonable accommodations, can perform the essential functions of a job. Similarly, under the ADA and Section 504, a qualified student must meet the general admission criteria of the University and upon admission, must be offered an accessible academic environment.\nThe ADA recognizes that unnecessary visible and invisible barriers may discriminate against qualified individuals with disabilities just as much as overt exclusionary practices. Reasonable accommodations in the academic environment, the employment setting, and the interview process are key nondiscrimination requirements of the ADA because of the special nature of discrimination faced by persons with disabilities. Refusing to make reasonable accommodations for a qualified student, applicant, or employee with a disability, unless the accommodations would pose an undue hardship on the organization, is a violation of University policy and the ADA. For this reason, the ADA requires reasonable accommodations as a means of overcoming unnecessary barriers that prevent or restrict participation in academic activities or employment opportunities for otherwise qualified individuals with disabilities.\nA reasonable accommodation is a modification or adjustment to a job, the work or educational environment, a policy or practice, or the manner in which work is usually done that enables a qualified individual with a disability to enjoy equal employment or educational opportunity. A reasonable accommodation should reduce or eliminate unnecessary barriers, both visible and invisible, between the individual’s abilities and the requirements for performing essential job functions or meeting academic requirements.\nAuburn University recognizes that an accessible and equitable environment requires commitment from all University faculty, staff, and students; therefore, there are two support offices on campus tasked with ensuring accessibility and compliance across campus. The Office of Affirmative Action/Equal Employment Opportunity (Office of AA/EEO) and the Office of Accessibility provide support for Auburn University employees and students, both with and without disabilities. These offices provide assistance for applicants, employees, and students in need of reasonable accommodations, as well as guidance for supervisors, faculty, and staff on how to provide these accommodations.\nEmployees and supervisors with questions regarding job-related accommodations should contact the \nOffice of AA/EEO\n at \n(334) 844-4794\n. Faculty, staff, or students with questions about academic accommodations should contact the \nOffice of Accessibility\n at \n(334) 844-2096\n.\n

University Policy Regarding Disabilities

This accommodation is intended to give the student access to materials displayed during lecture for the purpose of supporting the students’ learning — an example might be a PowerPoint presentation. If the class as a whole is already provided this information through Canvas or by some other means, it is possible no further material would need to be provided to the student with this accommodation.

For most students, providing the copies of materials after class is sufficient. Students who require material in an alternate format — i.e. the visually impaired — will need the materials in advance. Having the material in advance will allow our office to convert it to an accessible format. Additionally, depending on a student’s needs, this allows the student to familiarize him/herself with the information since he/she will not have the advantage of the visual reference during class of his/her peers.

If you do not need your materials converted for a student, often times the best way to deliver copies of materials to students is via email or by posting on Canvas. If this does not work due to file size or complexity of materials, please arrange with the student a plan for picking up the documents.

When a student requests to use testing accommodations in your class, they can be provided either by you or by our office.

The preferable method is for you or your GTA to administer the test with the given accommodations. This allows the student the same access to you or your GTA that his/her peers have when questions pertaining to the test arise. This also allows you immediate access to the test for grading purposes. You and your student would simply agree on a place and time to take the exam that allows for all requested accommodations to be adequately provided. If you have any questions about how to provide a certain accommodation, please do not hesitate to contact us at 

. If your student’s accommodations list the need for specialized technology for tests, our office would probably be better suited to provide the proctoring.

If you have determined that you are not able to provide the proctoring due to scheduling issues or the student’s specific accommodations requested, our office will be glad to proctor the exam. Once you have made the student aware of his/her need to have a test proctored in our office, the student will initiate the request using our 

. The system will notify you that a request for your test has been submitted and prompt you to fill out an Office of Accessibility Testing Information Form. Once the Testing Information Form is complete, our Proctor Coordinator will schedule the test and get back in touch with you to secure a copy of the exam. The student will need to make this request at least 5 business days prior to the test. If you have any questions, our proctor coordinator can be reached at 

Providing accommodations for quizzes — both announced and unannounced — may require some advanced planning and adjustments. Recommendations for how to properly accommodate a quiz will require consideration of how you administer quizzes, how students respond/record answers, what you are attempting to evaluate, the student’s accommodations and whether the quiz is announced or unannounced.

When a student meets with you to discuss his/her accommodations, we recommend that you talk with the student about the nature of your quizzes. The student may feel that accommodations are not needed on your quizzes and will tell you so at this point—he/she does reserve the right to request accommodations on any future quiz. However, there will be instances where accommodations are necessary and the student may be the best source of information for how to best go about this. If at this point, you are unsure of how to facilitate accommodations on a quiz, please contact our office as soon as possible. This will allow us to make proper arrangements in advance of the first quiz.

Working with the Office of Accessibility to Proctor Exams

Once you have made a student aware you will not be able to provide testing accommodations yourself and that proctoring needs to be arranged through our office, the student will initiate the process through our AIM system.

The student will complete an exam request form, and an automatic email will be sent to you. The email will ask that you complete an OA Testing Information Form. The form will ask the following items:

For more information on this process, please view this PDF on how to fill out the 

We ask that you complete your portion of the request form as soon as possible after receiving the notification so that we can schedule the test properly and efficiently.

Once the exam has been scheduled, you will receive an email with the scheduled date and time, as well as a reminder about delivering the exam to our office. We ask that you deliver a copy of the exam (email or hard copy) to our office at least 24 hours before the test is scheduled to be taken in our office. If the test must be converted to an alternative format, please deliver it at least 48 hours in advance.

While every effort will be made for each test to be scheduled at the same time as the class is taking it, this is not always possible due to the student’s schedule, the availability of proctors, and the availability of testing space.

For directions on how to provide extended time on a quick in Canvas, 

The extension on assignments accommodation is a very individualized accommodation. The parameters of which are determined by each student’s disability, the nature of the assignment and the structure of the course.

If the student requests this accommodation on a specific assignment and you feel further guidance and assistance is needed in the facilitation, please contact our office. We will work with both you and the student to ensure the accommodation is provided effectively.

If a student presents an accommodation plan with the phrase 

“Possibility of medical emergency. See students for details.”

 the student and faculty should engage in dialogue at the presentation of the accommodation plan. The following points provide some guidelines for the discussion.

Of course, students do not have to disclose the exact nature of their disability, but sometimes, accommodation specialists encourage students to share information so that instructors can be better prepared to assist in the event of an emergency or distress.

It is good to get some idea of illness or episode frequency – how often students anticipate a potential problem. It may have been some time since the student has had a serious episode, but the doctor has documented the ongoing potential for a problem – syncope, diabetic coma, etc.

Faculty should be aware of student distress signs. Although it is clear when a student is not responsive or requests assistance, students should be able to describe specific signs and symptoms that indicate they need immediate assistance.

Faculty should follow Auburn University emergency management procedures, but they may also discuss important instructions students offer (for example: what to do in the time period while waiting for help to arrive). With seizures, diabetes, and other conditions, there may be particular actions that should or should NOT be taken while a student waits for a seizure to resolve or awaits medical assistance.

For any perceived emergency, if you are uncomfortable or distressed by a student’s condition, the first step is to contact 911.

When reporting the emergency, it is important to indicate specific evacuation needs that you and the student discussed during the beginning of the semester. These may include use of a wheelchair or other aids, vision impairment issues, use of a respirator, breathing and stamina difficulties, etc. Students are encouraged to develop an emergency plan or strategy in advance and discuss this with you.

For further information, please consult the 

Like tape recording and copies of materials, note-takers assist students with a variety of disabilities to participate in class by focusing on faculty lectures. If a student requests this accommodation, they may choose to obtain a note-taker independently. However, in most cases, assistance in locating a note-taker will be needed. The Office of Accessibility relies on students in the course to provide note-taking services and depends on Faculty to help with this process. It is important to note that a note-taker is in no way intended to lessen the student’s academic responsibilities and is not a means of absolving students from unexcused absences from class. The student’s Accommodation Specialist is always available for consultation should questions, problems, or concerns arise during any stage of this process.

Copies of Materials\nThis accommodation is intended to give the student access to materials displayed during lecture for the purpose of supporting the students’ learning — an example might be a PowerPoint presentation. If the class as a whole is already provided this information through Canvas or by some other means, it is possible no further material would need to be provided to the student with this accommodation.\nFor most students, providing the copies of materials after class is sufficient. Students who require material in an alternate format — i.e. the visually impaired — will need the materials in advance. Having the material in advance will allow our office to convert it to an accessible format. Additionally, depending on a student’s needs, this allows the student to familiarize him/herself with the information since he/she will not have the advantage of the visual reference during class of his/her peers.\nIf you do not need your materials converted for a student, often times the best way to deliver copies of materials to students is via email or by posting on Canvas. If this does not work due to file size or complexity of materials, please arrange with the student a plan for picking up the documents.\n\nExam Accommodations\nWhen a student requests to use testing accommodations in your class, they can be provided either by you or by our office.\nThe preferable method is for you or your GTA to administer the test with the given accommodations. This allows the student the same access to you or your GTA that his/her peers have when questions pertaining to the test arise. This also allows you immediate access to the test for grading purposes. You and your student would simply agree on a place and time to take the exam that allows for all requested accommodations to be adequately provided. If you have any questions about how to provide a certain accommodation, please do not hesitate to contact us at \n334-844-2096\n. If your student’s accommodations list the need for specialized technology for tests, our office would probably be better suited to provide the proctoring.\nIf you have determined that you are not able to provide the proctoring due to scheduling issues or the student’s specific accommodations requested, our office will be glad to proctor the exam. Once you have made the student aware of his/her need to have a test proctored in our office, the student will initiate the request using our \nonline proctor request system\n. The system will notify you that a request for your test has been submitted and prompt you to fill out an Office of Accessibility Testing Information Form. Once the Testing Information Form is complete, our Proctor Coordinator will schedule the test and get back in touch with you to secure a copy of the exam. The student will need to make this request at least 5 business days prior to the test. If you have any questions, our proctor coordinator can be reached at \n334-844-2096\n.\n\nAccommodating Quizzes\nProviding accommodations for quizzes — both announced and unannounced — may require some advanced planning and adjustments. Recommendations for how to properly accommodate a quiz will require consideration of how you administer quizzes, how students respond/record answers, what you are attempting to evaluate, the student’s accommodations and whether the quiz is announced or unannounced.\nWhen a student meets with you to discuss his/her accommodations, we recommend that you talk with the student about the nature of your quizzes. The student may feel that accommodations are not needed on your quizzes and will tell you so at this point—he/she does reserve the right to request accommodations on any future quiz. However, there will be instances where accommodations are necessary and the student may be the best source of information for how to best go about this. If at this point, you are unsure of how to facilitate accommodations on a quiz, please contact our office as soon as possible. This will allow us to make proper arrangements in advance of the first quiz.\n\nWorking with the Office of Accessibility to Proctor Exams\nOnce you have made a student aware you will not be able to provide testing accommodations yourself and that proctoring needs to be arranged through our office, the student will initiate the process through our AIM system.\nThe student will complete an exam request form, and an automatic email will be sent to you. The email will ask that you complete an OA Testing Information Form. The form will ask the following items:\nRequired materials for exam (ex. Scantron, blue book, etc.)\nPreference for delivery of exam to OA - drop off physical copy to 1244 Haley Center or email to \noaexams@auburn.edu\n\nPickup method - OA scan and return via email or instructor pickup from 1244 Haley Center\nA contact number that can be used to contact you in the event of questions or emergencies during the exam.\nFor more information on this process, please view this PDF on how to fill out the \nOffice of Accessibility Testing Information form\n.\nWe ask that you complete your portion of the request form as soon as possible after receiving the notification so that we can schedule the test properly and efficiently.\nOnce the exam has been scheduled, you will receive an email with the scheduled date and time, as well as a reminder about delivering the exam to our office. We ask that you deliver a copy of the exam (email or hard copy) to our office at least 24 hours before the test is scheduled to be taken in our office. If the test must be converted to an alternative format, please deliver it at least 48 hours in advance.\nWhile every effort will be made for each test to be scheduled at the same time as the class is taking it, this is not always possible due to the student’s schedule, the availability of proctors, and the availability of testing space.\n\nHow to Provide Extended Time on Canvas\nFor directions on how to provide extended time on a quick in Canvas, \nplease view these instructions\n.\n\nExtensions on Assignments\nThe extension on assignments accommodation is a very individualized accommodation. The parameters of which are determined by each student’s disability, the nature of the assignment and the structure of the course.\nIf the student requests this accommodation on a specific assignment and you feel further guidance and assistance is needed in the facilitation, please contact our office. We will work with both you and the student to ensure the accommodation is provided effectively.\n\nMedical Notification\nIf a student presents an accommodation plan with the phrase \n“Possibility of medical emergency. See students for details.”\n the student and faculty should engage in dialogue at the presentation of the accommodation plan. The following points provide some guidelines for the discussion.\n\nDisclosure\nOf course, students do not have to disclose the exact nature of their disability, but sometimes, accommodation specialists encourage students to share information so that instructors can be better prepared to assist in the event of an emergency or distress.\n\nFrequency\nIt is good to get some idea of illness or episode frequency – how often students anticipate a potential problem. It may have been some time since the student has had a serious episode, but the doctor has documented the ongoing potential for a problem – syncope, diabetic coma, etc.\n\nDistress\nFaculty should be aware of student distress signs. Although it is clear when a student is not responsive or requests assistance, students should be able to describe specific signs and symptoms that indicate they need immediate assistance.\n\nInstruction\nFaculty should follow Auburn University emergency management procedures, but they may also discuss important instructions students offer (for example: what to do in the time period while waiting for help to arrive). With seizures, diabetes, and other conditions, there may be particular actions that should or should NOT be taken while a student waits for a seizure to resolve or awaits medical assistance.\nFor any perceived emergency, if you are uncomfortable or distressed by a student’s condition, the first step is to contact 911.\nWhen reporting the emergency, it is important to indicate specific evacuation needs that you and the student discussed during the beginning of the semester. These may include use of a wheelchair or other aids, vision impairment issues, use of a respirator, breathing and stamina difficulties, etc. Students are encouraged to develop an emergency plan or strategy in advance and discuss this with you.\nFor further information, please consult the \nAU Medical Emergency Management guidelines.\n\n\nNote Taking\nLike tape recording and copies of materials, note-takers assist students with a variety of disabilities to participate in class by focusing on faculty lectures. If a student requests this accommodation, they may choose to obtain a note-taker independently. However, in most cases, assistance in locating a note-taker will be needed. The Office of Accessibility relies on students in the course to provide note-taking services and depends on Faculty to help with this process. It is important to note that a note-taker is in no way intended to lessen the student’s academic responsibilities and is not a means of absolving students from unexcused absences from class. The student’s Accommodation Specialist is always available for consultation should questions, problems, or concerns arise during any stage of this process.\n\nFaculty Role:\nIf a student asks for assistance in locating a note-taker, you should:\nAnnounce the need for a volunteer note-taker to share notes. Due to confidentiality laws, the student requesting a note-taker has the right not to have his/her name disclosed.\nIf no one agrees to take notes, you may identify a student and ask him/her to participate.\nContact the Office of Accessibility if several class periods have passed without identifying a note-taker in the course.\nOnce a student agrees to take notes, you should facilitate the process for the exchange of notes.\nIf the student receiving the notes is comfortable disclosing his/her identity, you can simply introduce the two students and allow them to make plans for the note exchange.\nIf the student with a disability wants to maintain confidentiality, arrangements need to be made so the student’s identity is kept confidential. You can provide assistance with this process by separately arranging drop off of notes with the student note-taker and pick up of notes with the student needing notes. Some faculty members facilitate this process through their department’s administrative assistant. Another option is Notetake. It is a website allowing for electronic submission of notes. It provides a fast, easy way for all parties to facilitate the accommodation. The note taker simply uploads typed notes to the site and the student with the accommodation retrieves them at his/her convenience. To establish the note taker and student in Notetake, please contact our office.\n\nNote-taker Responsibilities:\nNote-takers should attend class regularly, thoroughly cover class material, make legible notes, and be willing to find a substitute should the need arise.\nThe Office of Accessibility will provide NCR (blank, carbonless) paper for the note-taker or will copy the notes depending upon the note-taker’s preference.\nThe Office of Accessibility will also provide verification of service and/or a letter of recommendation as requested by the note-taker.\n\nStudent Responsibilities:\nThe student with a disability is always encouraged to take his/her own notes.\nIn the event the student is absent from class, notes need only be provided for those days at your discretion.\nIt is the student with a disability who is responsible for informing you that a note-taker is not taking adequate notes or is absent repeatedly. If this occurs, please work collaboratively with the student to find an alternate replacement note-taker if one is needed.\n\nRecording Lectures\nTape recording a lecture to supplement notes taken in class is a reasonable accommodation and useful tool for students whose disability limits their ability to take adequate notes in a traditional lecture classroom. Often times, the preferential seating accommodation accompanies this accommodation to ensure a clearly audible recording of the class. Faculty can request a student who uses a tape recorder to sign an agreement for recording privileges. By signing this form, the student agrees to use the tape recorder solely to assist and enhance his/her personal educational learning, to not reproduce the audio recordings in any way and for any reason, and to not disrupt your ability to obtain a copyright on anything recorded in the specific course. You may also specify on this form how you wish the recordings to be disposed of at the end of the course.\nStudents with and without disabilities will use a variety of ways to record your lectures. Some will use a standard digital recorder, some will you their phones or other mobile devices, and some will be using a Livescribe pen to capture your lecture.\n\nLive Captioning in the Classroom\nLive captioning in your classroom will either be done remotely through the students laptop or a trained Captionist/Stenographer will attend class with the student. In most instances, students will be using a remote Captionist/Stenographer to provide a live transcription of your lecture. The bullet points below describe what to expect, and how to assist the student and the Captionist so the accommodation is effective.\n\nEquipment to Expect\nStudent will use a laptop, iPad, or iPhone to capture the audio of lecture and to view the live captioning. The student will connect remotely to a Captionist using Auburn University's wireless network and transmit your lecture to a remote location to be transcribed.\nTypically, a microphone and FM System will be used to capture and transmit your lecture to the student's laptop. The microphone may need to sit on your desk, the student's desk, or be worn by you. Each setting is different, so if you have any concerns, please contact our office at \n334-844-2096\n.\nIf you are in a classroom with an existing amplification system and have concerns about wearing two microphones or a conflict with an existing audio system, please contact our office.\nIf you require your students to break up into small groups for discussion, the student may need to place an omnidirectional microphone in the center of the group to better pick up the discussion.\nIf field trips are required for your course, the student may need to bring a digital recorder on the trip to have transcribed later.\n\nGood Practices\nIt is good practice to not start the lecture until the student is clearly connected to the Captionist. Discuss with the student how he or she will communicate a successful connection. It is the student's responsibility to arrive to class in a sufficient time, so your class is not delayed from beginning.\nLive captioning will have a slight delay, so the student may need more time to respond to questions.\nIt is also a good practice to repeat any questions asked by other students, so the Captionist will be able to transcribe the question.\nSupplying the student or the Office of Accessibility with terminology that is unique or specific to your course helps to improve the captioning provided by the Captionist.\n\nNote\nPersonnel from the Office of Accessibility will contact you by email if a student will be using live captioning your course.\nTechnology Specialist are available to assist with any technical questions that might arise.\nCaptionist/stenographers are ethically required to capture everything that is spoken.\n\nTips to Working with a Captionist\nA captionist is a professional who follows a professional code of ethics. Auburn University hires captionists who will transcribe your lecture on-site and remotely. They use laptop computers to provide real-time communication access for deaf or hard of hearing individuals. When there is a student in the classroom using captioning, consider the following communication tips:\nCommunicate directly to the Deaf or hard of hearing student.\nA captionist or a technology specialist will arrive early to the location in order to set up equipment. The equipment usually consists of one or two laptops, a computer stand and power cords.\nThe captionist may need to move a chair or table to be near an outlet.\nBe aware, the captionist will transcribe everything that is said. If you do not want something transcribed, do not say it.\nThe transcription from the class is for the consumer only and the student has agreed that the transcripts will be used only for educational purposes. If you would like a copy of the transcript to provide to the entire class, contact the Office of Accessibility to arrange for a copy to be emailed to you.\nProvide the captionist with any course information, including: PowerPoint slides, handouts, readings, etc. This allows the captionist a chance to survey the course content and develop a quality dictionary of terms and acronyms for the captioning.\nBefore showing a movie in class, please check to see if the movie is captioned and have the captions turned on for the showing. If captions are not available, please contact the Assistive Technology Center as soon as possible. For copyright reasons, a captionist may not transcribe a video without permission.\nRemember, a captionist is a neutral communication facilitator and is unavailable to serve as student tutors, lab partners, or classroom participants.\n\nTips to Working with an Interpreter\nCommunicate directly to the deaf, hard of hearing, or deaf/blind person. Speak as if the interpreter was not present.\nMaintain eye contact with the deaf, hard of hearing, or deaf/blind person, not the interpreter.\nSpeak at your normal pace using natural gestures and expressions.\nBe aware that the interpreter will interpret everything that is said. If you do not want something interpreted, do not say it.\nMaintain a clear line of visual contact between the interpreter, student, and presenter.\nMake sure there is adequate lighting for the student to see the interpreter during presentations using technology, such as PowerPoint presentations, film/videos, or other web-based materials.\nProvide the interpreter with necessary course information in advance such as lecture materials, PowerPoint slides, and supplemental reading to enhance course materials. This additional information will enable the interpreter to more effectively convey the course content.\nIf you are planning on using AV media in the classroom, ensure that videos shown are captioned. If no captioning is available, please contact the Office of Accessibility and speak with a technology specialist as soon as possible.\nRemember, interpreters are neutral communication facilitators and are unavailable to serve as student tutors, lab partners, or classroom participants.\n

Steps to Receive Accommodations

ESTABLISHING ACADEMIC ACCOMMODATIONS WITH OA TAKES 4 EASY STEPS